MailNotes

Analyze emails with AI and save them directly to your Notion databases. MailNotes connects your Gmail inbox to Notion. Open an email, click once, and the AI reads the thread (PDF attachments included), summarizes it, extracts action items, and saves everything into your Notion database, properly structured.

HOW IT WORKS 1. Open an email in Gmail. 2. Click "Generate Preview" — the AI summarizes it and fills your Notion properties automatically. 3. Review the draft and edit any field you want. 4. Click "Save to Notion". Done.

Or skip the review entirely: click "Quick Save" and the note is saved straight to Notion in one step.

KEY FEATURES

• One-click save: from open email to saved Notion note in under 30 seconds.
• Quick Save: skip the preview and save immediately with your default settings.
• Smart summaries: written in the same language as the email, whatever it is.
• PDF intelligence: invoices, contracts, and reports get read and summarized along with the email.
• Editable properties: review and correct sender, dates, tags, and any custom field before saving, right in the preview.
• Action items: next steps are automatically detected and saved as checkboxes.
• Saved prompts (Pro): store your most-used instructions and apply them to any email in one click.
• Adaptive schema: MailNotes reads your Notion database's columns and fills them in, no setup required.
• Background processing: switch tabs while the AI works. Nothing gets lost.
• Privacy first: emails aren't stored. Data is processed and sent directly to your Notion workspace.

WHO IT'S FOR